For years, some people who wanted to store files on remote servers in the cloud have been emailing the files to their Gmail accounts, or uploading them to Google’s lightly used Google Docs online productivity suite, even if they had no intention of editing them there.
Now, Google is formally jumping into the cloud-based file storage and syncing business, offering a service called Google Drive, which will compete with products like Dropbox and others by offering lower prices and different features. It works on multiple operating systems, browsers and mobile devices, including those of Google’s competitors Apple and Microsoft. There are apps for Windows, Mac and mobile devices that automatically sync files with Google Drive.
I’ve been testing Google Drive, which launches today, and I like it. It subsumes the editing and file-creation features of Google Docs, and replaces Google Docs (though any documents you have stored there carry over). In my tests — on a Mac, a Lenovo PC, a new iPad and the latest Samsung Android tablet — Google Drive worked quickly and well, and most of its features operated as promised. At launch, it’s available for Windows PCs, Macs and Android devices. The version for the iPhone and iPad is planned for release soon.
Google Drive, which can be found at drive.google.com, offers users 5 gigabytes of free storage, compared with 2 gigabytes free for the popular Dropbox, and equal to the free offering from another cloud storage and syncing service I like, SugarSync. That’s enough for thousands of typical documents, photos and songs.
Prices for additional storage drastically undercut Dropbox and SugarSync. For instance, 100 GB on Google Drive costs $4.99 a month. By contrast, 100 GB costs $14.99 monthly on SugarSync and $19.99 on Dropbox. Google Drive will offer huge capacities, in tiers, all the way up to 16 terabytes. (A terabyte is roughly 1,000 gigabytes.) And if you buy extra storage for Google Drive, your Gmail quota rises to 25 GB.
But one of Google’s biggest rivals isn’t standing still. Microsoft is expanding both the features and capacity of its little-known SkyDrive cloud storage service as well. That product started out as a free, fixed-capacity (25 gigabytes) online locker mostly for users of the stripped-down, cloud-based version of Microsoft Office, though it also has been available as an app for Windows Phone smartphones and for iPhones. It’s giving away even more free storage than Google — 7 GB, though that is a cut from what it used to offer free. It also is charging less than Google. For instance, you can add 100 gigabytes for $50 a year. And users of the old version get to keep their 25-gigabyte free allotment. I wasn’t able to test this new version of SkyDrive for this column. It also is offering syncing apps for Windows and Mac.
Google Drive is meant as an evolution of Google Docs. While you could previously upload a file to Google Docs using your Web browser, for Google Drive, the company is providing free apps for Mac and Windows that, like Dropbox, do this for you. They create special folders that sync with your cloud-based repository and with the Web version of the product. So, you can drag a file into these local folders on your computer and that file will be uploaded to your cloud account and will rapidly appear in the Web version of Google Drive, in the Google Drive folders on your other computers, and in the Google Drive apps on Android, iPhone and iPad devices. These local apps also sync any changes to the files you make.
One big difference between Dropbox and Google Drive is you can edit or create files in the latter, rather than merely storing or viewing them. This is because Google Drive includes the rudimentary word processor, spreadsheet, presentation and other apps that make up Google Docs.
But there is a catch. If your stored document is in a Microsoft Office format, you can only view it. To edit it, you have to click a command to convert the file to Google’s own formats, or choose a setting that converts Microsoft Office files when uploaded. But this latter feature only works when uploading from the website.
Google Drive also is missing some features of SugarSync I like. The latter doesn’t require you to place files in a special folder; it syncs the folders you already use on your PC and Mac. Also, unlike SugarSync, Google Drive doesn’t let you email files directly into your cloud locker.
Google Drive allows you to share files and folders, and collaborate with others. You can also email files as attachments. People with whom you share files can be allowed different rights: To view, comment, or edit them. You can also keep the files private.
Because Google has run into hot water over keeping users’ information private, some people may be reluctant to trust their files to Google Drive. But the company insists that, while it does process and store your files, no human can see them and, at least today, the files aren’t used to target advertising at users. The company notes no file can be placed in Google Drive unless the user wants it there.
The service does a very good job of searching files, even finding words inside PDF or scanned documents. The company claims it can find images when you type in words describing them, like “bridge” or “mountain”—even if those words don’t appear in the image’s file name. But I found this mostly worked with photos of famous places or people Google has collected via its Google Goggles product. Google Drive failed to find images with generic file names on almost all of my own pictures, even when they included things like mountains or other common objects.
Google Drive did a good job in my tests with videos. It converts nearly every common video format into a format it can play, right inside its website. This process can take some time. While Google Drive can store music, it can’t play it directly via its website.
Google’s new service also works with third-party document creation and editing apps that are built to work with it. I used one, called Balsamiq Mockups, to create a quick wire-frame diagram.
I can recommend Google Drive to consumers looking for cloud-based storage, with the added bonus of integrated editing, at lower prices. But the new Microsoft SkyDrive also seems worth a try.
Email Walt at email@example.com.