Many songs are missing the correct album titles and cover art—or just show up in Apple Inc.’s (AAPL) iTunes with mysterious names like “Track04.” Over the years I’ve used several programs to import and buy music, resulting in wild inconsistencies in my collection. I’ve got songs by Beyoncé (with accent), Beyonce (without accent), Beyoncé Knowles (with accent) and Beyonce Knowles (without accent).

Several companies have developed programs that tap into vast databases of songs to tame music collections. I’ve been testing one by San Francisco startup TuneUp Media that’s available to download online and buy in Apple’s stores. While I was reluctant to pay $19.95 for a year’s subscription to a service I reckon should be in iTunes for free, TuneUp has largely delivered on its promise to scrub my music collection with minimal effort, making sure tracks were properly titled and adding extras like album cover art.

TuneUp’s greatest asset is that it works seamlessly with iTunes (for Mac and PC). With TuneUp hooked on to the right side of the iTunes program, you drag “dirty,” or mislabeled, songs into a box identified by a spray bottle of cleaner. The software identifies songs by taking clues from information you’ve embedded in your music, as well as sampling the song’s digital fingerprint. TuneUp looks for a match to those clues in a database of songs maintained by Sony Corp.’s (SNE) Gracenote.

Some matches are a slam dunk, but almost half of my collection proved to be problematic. Of the 500 most-played songs in my pop-oriented collection, TuneUp found “matches” for songs across 79 albums and “likely matches” for songs across 209 albums. It couldn’t identify 10 songs. The company says it counts matches as a 90% or higher chance of a match, and “likely” as at least 75% chance of a match. Songs with a likelihood under 75% are labeled “not found.”

TuneUp gives you the chance to review each of the matches before it adjusts your catalog. (It comes with an undo button.) Accepting all of the sure matches is easy enough, but slogging through the likely matches is troublesome. TuneUp gives you only the option to accept or reject its one recommendation after listening to the file, if you want.I worried that I might be inadvertently mislabeling a song, but haven’t yet found evidence of errors in my collection. The company says it cut out alternative matches to simplify the cleaning process, but is working on adding them to future releases of the software.

Once a song has been cleaned by TuneUp, it is given a consistent name, track number, album cover and other helpful information, such as the year it was released. Now I’ve got songs by just Beyoncé (with accent) and almost all of my songs feature the album cover art that looks so nifty on iPhone screens. The software assigns your songs genre identifications, which can be handy for matching music to your mood. Most of the classifications aren’t terms I would have come up with: Beyoncé is dubbed “urban crossover,” while Michael Jackson is either “disco” or “other pop” depending on the era—but at least they’re consistent. You also can tell TuneUp not to change any specific part of a song’s existing catalog listing, including genre.

TuneUp takes a few seconds, depending on your computer and Internet speed, to identify and re-classify each song. Attempting to scrub a whole collection—mine has more than 10,000 songs—can be a lengthy affair. The company suggests cleaning 500 songs at a time, but you can do many more than that if you leave it running over night.

I tried out a free competitor to TuneUp called MusicBrainz Picard, which matches songs based on a database collected by a swarm of Internet users, rather than one particular company. TuneUp and MusicBrainz, which is run by a nonprofit, are as different as Britannica and Wikipedia in their approaches to cataloging information.

The MusicBrainz approach to building a user-generated database is powerful and has been tapped by companies such as the BBC and Amazon.com (AMZN) to improve the way they keep track of music on their sites. Some of my songs that TuneUp couldn’t identify, such as the song “This Way” by hip hop group Dilated Peoples, were a breeze for MusicBrainz. To date, MusicBrainz has about 700,000 “releases” (such as whole albums) and 8,000,000 individual “tracks” in its database.

But MusicBrainz’s database has limitations, such as the inability to catalog album-cover images or song lyrics, both of which are copyrighted material. The free Picard program lets you tap the MusicBrainz database from your own computer. Serious music fans will be attracted to Picard because it is more precise than TuneUp; Picard guides you to choose from a variety of options when it isn’t certain of a match. But the software is rudimentary and requires concentration and time to use. Picard also doesn’t connect directly into iTunes’ catalog. To use it with iTunes, you have to first clean up all of your music files with Picard and then re-import your songs into iTunes.

I recommend TuneUp for the average music fan who might view cleaning up a music collection as the sort of task that shouldn’t take much longer than one rainy Sunday afternoon. Picard is better for people for whom maintaining an orderly music collection is a never-ending project.

TuneUp comes with a feature called “Tuniverse,” which fills the right side of the screen with information related to whatever song iTunes is playing at the time. That information includes YouTube videos, biographical details from Wikipedia, Google (GOOG) News, music recommendations from Amazon and tickets from StubHub to coming concerts in your area. While I initially worried Tuniverse would feel like added advertising on the screen, I’ve come to enjoy the extra information. And once again, I was left wondering why Apple hasn’t built these capabilities directly into iTunes. I, for one, learned from Tuniverse that Beyoncé has a concert in San Francisco next week, and I just might buy a ticket.

Walt Mossberg is on vacation.

Write to Geoffrey A. Fowler at Geoffrey.Fowler@wsj.com

AOL’s AIM started out with enough popularity to freely ignore the need to integrate with other programs; now, it can be argued that AIM retains its relevancy by operating with other messaging programs like Google‘s Gmail chat and Apple‘s iChat. Other IM clients paired up with one another to increase usability, like when Microsoft and Yahoo became interoperable over two years ago.

But nowadays, social-networking offerings — like leaving messages on Facebook walls and receiving Twitter “tweets” from friends — compete with traditional instant-messaging programs. And advanced technology in mobile devices has helped these chats move from desktops to iPhones and BlackBerrys, where conversations can continue on-the-go, using mobile applications.

Three free programs — Meebo, Adium and Digsby — work by consolidating numerous messaging accounts into one combined program.

This week I tested three free programs that seem to acknowledge the fading star of isolated instant messaging, as we once knew it. Meebo, Adium and Digsby work by consolidating numerous messaging accounts into one combined program. Some of these include social-networking integration or even built-in email notifications, turning the service into a one-stop shop for online communication. The result can save people from choosing one IM system over another.

All three of these programs are straightforward and work without much effort or instruction. They require users to enter the user names and passwords to log onto each IM account, which may make some people uncomfortable, even though each site explains its privacy policy. Of the three, Digsby offers to integrate with the greatest number of programs all at once, including instant messaging, email and social-networking accounts. It also lets people handle email by deleting or sorting it directly in the IM window, which neither of the other programs does.

But Digsby isn’t yet usable on Macs or Linux, and Adium (the second-best offering) is available only on Macs. When used with the correct operating system, these programs perform as promised, easing communication overall and saving people the hassle of logging into various accounts — or missing out on chats with friends because of not signing into certain programs.

Meebo, www.meebo.com, is the only one of these three products that is completely Web-based. It works on all major browsers, including Internet Explorer, Firefox and Safari, and doesn’t require any installation — a plus for those who would like to be using instant messaging in the office but aren’t able to install software on corporate computers. It can log users into one of six messaging programs simultaneously, including Yahoo, Microsoft, AIM, Google, ICQ and Jabber.

I signed onto three instant-messaging accounts at once on Meebo by entering the username and password for each and selecting one overall “Sign In” button, which logged me into each program simultaneously and displayed all of my contacts in one condensed panel. Meebo can be configured to automatically launch within Firefox if a Firefox extension is downloaded.

Meebo.com is also usable on the iPhone and iPod Touch, allowing people to log into multiple accounts simultaneously from their mobile device. As of now, neither Adium nor Digsby has an application that allows it to work with the iPhone or iPod Touch.

Digsby, www.digsby.com, was a cinch to set up on my laptop, which was running Windows Vista. It walked me through the steps of adding accounts from instant-messaging programs, email accounts such as Gmail and Hotmail, and social-networking sites such as Facebook, MySpace and Twitter. Digsby works with IM and emails accounts from AOL/AIM, Yahoo, Microsoft and Google. Jabber, ICQ and Facebook chats also work with Digsby, along with IMAP and POP email accounts.

Once added, all of these accounts are represented in one clean panel. These consolidated communication programs saved me many extra clicks on my computer over a weekend, and I easily chatted with friends while checking messages. New emails received in my Gmail account were visible in a preview panel that popped up when I moved my cursor over the email account name. Right within this email preview panel, I could delete or archive each message; I was also able to mark a message as read or report it as spam. I performed all of these email tasks without opening my Gmail account in a browser or email client. Shortcuts in this preview panel labeled Open, Compose and Inbox sent me to my browser to perform these more-involved tasks.

This in-line functionality also applies to other email accounts, according to Digsby. But though I could see a tally of newly received Hotmail messages in my Digsby preview panel, these messages weren’t as interactive as those received in my Gmail inbox.

Digsby also tracks Twitter alerts and timelines, as well as Facebook newsfeeds and alerts — including posting notifications in your Digsby panel whenever someone “friends” you on Facebook.

Adium, www.adiumx.com, wins points for cuteness. The downloaded program is represented by a goofy, green duck, which plops itself in the Mac operating system dock and closes its eyes when not in use. When new messages are received via Adium, this duck flaps its wings until you open the message. The Adium user interface incorporates sleek visuals, such as status windows that gracefully float above user names whenever a cursor moves over these names.

Adium works with AIM, ICQ, .Mac, Jabber, Google Talk, Windows Live Messenger and Yahoo Messenger. Adium supports new email notifications for some accounts, but doesn’t enable reading or sending email within the program. Instead, it offered to open my account via the browser or using Microsoft Entourage on the Mac. Social networking is limited to MySpace IM on Adium, though the next version will support Facebook Chat.

Adium organizes multiple conversations using tabs stacked at the bottom of a chat window. Icons line the top of each chat window, such as a file icon for transferring files and a lock that switches a conversation to be encrypted and off-the-record. Any conversation that isn’t designated encrypted is automatically stored in a table of Adium transcripts, which can be sorted by To, From or Date. Transcripts can be sorted using rough timelines like “within the past two weeks” or “since yesterday.”

I saved myself time and mouse clicks by using these three consolidation programs, though I preferred Digsby in the end because of its intuitive email integration. These programs will help to take down the instant-messaging barriers that have become turn-offs over the past couple years, and may better integrate IM with the social networks and mobile devices that are on the rise.

Edited by Walter S. Mossberg

Write to the Mossberg Solution at mossbergsolution@wsj.com

Here are a few questions about computers I’ve received recently from people like you, and my answers. I have edited and restated the questions a bit, for readability. This week my mailbox contained questions about downloading email to both home and work computers, the differences in Treo models and transferring files between Windows systems.

If you have a question, send it to me at mossberg@wsj.com, and I may select it to be answered here in Mossberg’s Mailbox.

I want to download all my daily emails to both my home and office computers, which are both Dells. I am told that, in order to achieve this, I have to instruct my email program to keep my email on the server. How do I do that?

With most corporate email systems, and with a type of consumer email called “IMAP,” email is synchronized among your computers. But many home users have a type of email called “POP,” which isn’t synchronized.

To get the same email messages on multiple machines, POP users have to instruct the email software on each computer not to delete messages from the remote server when they’re downloaded to one of the PCs. That way, they remain available for downloading onto your other PCs. This is generally accomplished by turning on an option in the settings for your email account, which can be a convoluted process.

In Microsoft Outlook 2003, go to the Tools menu, select Email Accounts, then pick “View or Change Existing E-mail Accounts.” Select the account you want, click Change, then, in the next window, click More Settings. In the next window, select the Advanced tab and click in the checkbox called “Leave a copy of messages on the server.” Then click OK, then Next, and Finish, in the windows that follow. Whew.

In Outlook Express 6, it’s a little easier, but not much. On the Tools menu, select Accounts, then Mail, then the account name you want. Click on Properties, then select the Advanced tab. Check the box next to “Leave a copy of messages on server.” Then click OK, OK and Close.

Both programs allow you to set a number of days for the messages to stay on the server. I recommend setting that to 1 or 2, which is long enough so they’ll be downloaded to all your PCs, but short enough so your mailbox on the server won’t exceed its limits. I also suggest clicking an option that does delete from the server any messages you actually delete on any of your PCs. You’re not likely to want to see those everywhere.

Since the Treo 600 is much cheaper than the newer Treo 650, I am considering getting a 600 instead of a 650. What will I be missing if I do so?

The two models are very similar in their look and feel and their core functionality. The key differences are that the 650 has a much better screen, a removable battery, a slightly better keyboard and a better (but still not great) built-in camera. It also has Bluetooth wireless networking, and it is built much better, because Palm is using a different contractor to assemble the 650 than the one it used for the 600, which was plagued by quality complaints.

I am about to buy a new computer running XP Pro. I want to selectively transfer some, but not all, files from my old Windows 98SE computer over a cable. What is the best program for the job?

I generally recommend IntelliMover by Detto, at www.detto.com. Note, however, that IntelliMover won’t move application programs — only files, like Microsoft Office documents, pictures, songs, etc. If you want to move programs, try Alohabob PC Relocator, at www.alohabob.com.

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Because of the volume of e-mail I receive, I can’t routinely answer individual questions by e-mail, or consult on individual problems or purchasing decisions. I read all questions I receive and select three each week to answer in the column.

Write to Walter S. Mossberg at mossberg@wsj.com